BASP Parent Handbook 2017-2018



Parent Handbook


BASP, Inc.

Brackett School

66 Eastern Avenue

Arlington, MA 02476

(781) 648-7439



We hope you find this handbook helpful. For urgent questions regarding enrollment, changes in schedule, your bill, or information regarding your child’s day please contact the officers listed below.

For enrollment and schedule change requests:

Please use for all enrollment and schedule change requests.

Enrollment Officer

Berengere Sauvagnat

For questions regarding your bill/account:

Billing Officer

Ryan Scharer

For communications regarding your child’s day or program-related questions:

BASP classroom phone: 781-648-7439

Site Coordinator

Bridget O’Connor

Please Note: It is required by licensing, and critical for the safety of your child, that the BASP staff be able to contact you in the case of an emergency. The information you provide on the registration form is also used to communicate with you regarding space availability and openings on the waitlist.

If your information has changed since you completed the registration form, please email Bridget and provide the updated information.


The Brackett After School Program (BASP) serves children who are in the kindergarten through fifth grades in the Brackett School District.  The program runs September through June, Monday through Friday on school days from school dismissal until 6:00 pm.  The program strives to offer a flexible, relaxed, and enjoyable environment.  Central to our approach to the education of school-age children is an understanding of the individual and developmental needs of each child.  We value each child for him or herself.

BASP does not discriminate on the basis of race, religion, gender, cultural heritage, political beliefs, national origin, disability, marital status, gender identity, military service, genetic information or sexual orientation.


The Brackett After School Program offers a personal, creative, safe, and nurturing environment in which children, guided and encouraged by professional staff, can delight in growing and learning.  The overriding strength of our program lies in our sense of community, our respect for each other (child, teacher, parent), and a friendly learning atmosphere that takes each child's interests and uniqueness into account.  Our goal is a responsible, self-confident, happy, and healthy child.

We believe children benefit when they are exposed to a balanced, enriched, and culturally diverse curriculum based on age-appropriate social, motor, and cognitive skills.  A variety of materials and experiences are provided and presented in a guided but flexible manner.

Discipline is based on affection and positive reinforcement.  Staff attend to children’s individual needs and guides their behavior in a manner that is good-natured, loving, and reasonable.

BASP has an open-door policy and we encourage parent involvement.  Families are kept informed and up-to-date through the parent information board and emails from the staff. Parent meetings combined with social gatherings are held at the beginning and the end of the year to encourage a sense of community within the program.


BASP is a non-profit, parent-run organization.  The Board of Directors is comprised of parent volunteers who set policy and determine the budget.  The board handles all “business” matters related to enrollment, billing, and financial aid.  Other parental input is always welcome.  We contract with the Arlington Children's Center (ACC) for direct service, staff support and supervision, and state licensing.  All staff members are fully qualified to work in licensed school-age programs.  There is a ratio of one staff to no more than 13 children.  We are licensed by the Department of Early Education and Care.  Please refer to the BASP organizational chart on page 29.  

The BASP classroom #117 is divided into distinct areas including a dramatic play area, an arts and crafts area, a block and manipulative area, a snack area, a space for resting and a quiet activities area.  This classroom is for the youngest children in the program. Older children gather in the library or the cafeteria, depending on grade.

Each day a variety of activities are offered, including, but not limited to, seasonal sports, cooperative games, drama, woodworking, science experiments, arts and crafts projects, and baking and cooking.  Children are free to participate in activities of their choice.  They are also free to play on their own, to read, or to just sit alone or talk with a friend. Other activities are based upon the children's interests.  Each day we allow ample time for the children to do homework and the staff is available to help them when necessary.  Two snacks are served every afternoon; when possible the children help to prepare and serve the snacks.  

In addition to planned activities, the children are also encouraged to organize their own games, to play cooperatively, and to resolve their own conflicts, just as they would within their own neighborhood.  Of course, the staff is always aware of when and where adult intervention is appropriate and is trained to recognize children's individual differences.  We offer activities appropriate to all age levels and ask the children for both their input and feedback when planning for the program and developing classroom policies.

The children learn from each other and from the teaching staff through social interaction, play, and experimentation.  Our emphasis is on promoting curiosity and an enthusiasm for learning.


We are dedicated to continuing the education and training of our staff.  Mathew Dolan, Director of ACC and Program Administrator of BASP, oversees staff training and development.  Opportunities to attend local, regional, and national workshops and conferences, which offer topics involving development of school-age children and/or educational programming, are extended to all staff members.  Mathew Dolan and Bridget O’Connor hold weekly staff meetings with the staff to develop curriculum, problem-solve, and discuss any issues relevant to the program.  BASP staff is provided the opportunity to participate in all ACC in-service training including CPR, First Aid, special needs, etc.


To aid in their transition to elementary school and BASP, kindergarten children receive special attention through a Kindergarten Coordinator.  The Coordinator works with BASP staff to ensure the needs of the kindergarteners are being met.  Relevant local and regional workshops and conferences are offered to all staff members.  At weekly staff meetings, time is allocated to develop kindergarten activities, problem-solve, and discuss any issues relevant to the kindergarten children.

The classroom is divided into distinct areas, which include materials appropriate for kindergarteners and first graders including a dramatic play area, an arts and crafts area, a block and manipulative area, a listening center, and a space for reading, resting, and quiet activities.  The Brackett and Skyline playgrounds both have equipment suitable for young children.

The children learn from each other and from the teaching staff through social interaction, play, and experimentation.  Many activities are open-ended and include arts and crafts, free play, music and movement, and fine and gross motor play.  Other activities are based upon the children’s interests.  There is always space available for a child who needs or would like quiet time.  The emphasis of the program is on promoting curiosity and an enthusiasm for learning.


In general, the program for the older children at BASP is incorporated into the overall program for all the children.  However, because of the different developmental and individual needs of older children, we do provide alternatives for our students in the higher grades.

Workshops and seminars relevant to the programming, developmental concerns and challenges of working with these older children are offered to the staff whenever possible.  Staff meetings very often include discussions involving the day-to-day and ongoing issues the staff presents regarding the older children.

Separate group meetings are often held for the staff and the older children to facilitate better communication between the teachers and the children and to allow for a more developmentally appropriate dialogue.

The program provides the following equipment for the older children to use:  basketball half-courts with regulation-height nets and balls, a complete set of floor hockey equipment, Frisbees, gymnastic mats, whiffle ball sets, soccer balls, general playground equipment, and nerf and "regular" footballs.

We know the older school-age children are ready and willing to take on more responsibility. Children in the highest grades (4 and 5), with written parental permission, are allowed to go with a friend to Skyline Playground/ Robbin's Farm, walk home alone, go to a friend's home, or go to music or sports lessons.  These activities are considered privileges and both parents and children must sign a contract outlining the responsibilities expected of each child in relation to the privileges granted.  Older children are encouraged to assist the staff when appropriate and are also encouraged to share ideas and activities with the staff.  

We recognize the need for privacy all children share, but understand that need becomes more apparent and stronger as children approach adolescence.  Our goal is to allow our older children some privacy without compromising their safety. The cafeteria and playground provide convenient and safe places for the older children to have some private time to themselves or with a small group of friends.

In general, the older children are better able to solve problems on their own or with limited teacher guidance.  We encourage them to solve problems and conflicts creatively while remaining close by to intervene or assist if necessary.

We always make space and conditions available that are conducive to productive homework time.


The BASP staff takes attendance as the children arrive.  The Brackett School office provides a list of children who were absent from school.  If your child leaves school early, you should notify BASP or the teachers will call you to check.

The staff keeps a list of children who have regular activities such as scouting or lessons that take them away from the program.  Please keep the staff informed of your child’s activities throughout the year.

Please leave a voicemail message on the answering machine if your child will be absent from BASP or to inform the staff of any unusual drop-off or pickup arrangement.  The phone number is (781) 648-7439.


The Enrollment Officer handles details relating to permanent schedule changes (only allowed after December 1st) or registration.  The Enrollment Officer also prepares the attendance sheets for the staff based on the enrollment data for the month.  It is a courtesy to notify the teaching staff that your child is dropping days or leaving the program, but you must notify the Enrollment Officer via email by the first of the month for the following month.  This is the only way to make the change official.


Please be sure that when you pick your child up each day that you speak to a staff person so they can keep track of the children who are leaving.  There is a board for each room used by the program.  If your child is outside, the tag will be with one of the staff on the playground.  If you come early in the afternoon, you should look for your older child in the cafeteria first.  Please encourage your child/children to move their tags to the “Home” category at the end of the day.


Our agreement with the school requires that the school be locked at 6:00 pm.  Many of our teachers also have obligations after 6:00 pm, so we cannot ask them to stay with the children. Families who arrive after 6:00 are subject to a $1 per minute late fee.

If an emergency arises, and you know you will be late picking up your child, please call and let the staff know.  If a parent has not arrived or contacted the program by 6:30 pm, we will attempt to reach the contacts listed on the emergency contact form filed with the program.


The Brackett After School Program is closed whenever the Arlington Public Schools are closed or when its facilities are otherwise unavailable, used for election polling places, etc.  BASP will begin at school dismissal time on early release days.

There are several programs in Arlington and surrounding communities that offer care to school-age children when public school is closed.  Parents are encouraged to share information about these programs.

During school vacations BASP children in grades one through five may attend Arlington Children's Center's Camp program if space is available. ACC camp hours are 7:30 am–6:00 pm.  You can call ACC for additional information:  781-646-9307.

Please note that Brackett After-School and Arlington Children's Center are independent childcare organizations. Tuition for ACC camp is billed separately and payments are made directly to ACC.


The Enrollment Officer handles enrollment in the program.  Please note that the teaching staff are NOT involved in the registration process and may not be able to answer enrollment/registration questions.  Following are some facts about BASP enrollment.

Program withdrawals or reductions in schedules are not allowed until December 1st. After December 1st, a minimum of 30 days notice is required to change your child’s schedule.

The teaching staff does not control the attendance records.  The number one enrollment-related mistake families make is to tell the teaching staff, but not the Enrollment Officer, when they are dropping a day or leaving the program.  If you do not notify the Enrollment Officer of a change, you will be responsible for payments for days you did not use.

Enrollment changes must be confirmed via email to the enrollment officer before they can become effective.  The Enrollment Officer can be reached at  

You must make enrollment changes by the 1st for the following month.  If you wish to drop a day or leave the program, you must notify the Enrollment Officer in advance so we have a minimum of one month to fill the vacancy.  If you notify us late – for example on February 15th -- you will be billed for March.  Your effective drop date would be April 1st, not March 1st.

Changes are effective on the 1st of a month.  Since we are billing in whole-month increments, it is in your best interest to make changes effective on the first of the month.  If your child attends any day of a month, you will be billed for the entire month.

There is no minimum number of days.  In an effort to meet the needs of families, we allow children to enroll for only one day per week.  Parents should be aware, however, that younger children may find it hard to adjust or build good relationships attending the program only one day per week. Please discuss your concerns with the teaching staff.

BASP offers financial aid to eligible families.  Interested families can apply by emailing The BASP board reviews standard financial aid forms and tax returns to verify income. Financial aid is awarded based on need, and admission to BASP is need blind. While we encourage families to apply at registration for budgeting purposes, BASP may review financial applications throughout the year in extenuating circumstances.


  • All children (returning and new) must register every spring for the following school year.  

  • Only kindergarten to fifth grade students who live in the Brackett School district  can register

  • Online registration must be completed by the deadline.   


General Procedure

Online registration must be completed by the appropriate spring deadline for each child who wishes to attend the program the following fall- current children, siblings, and new children.  Current children retain their current schedule in the program if requested. Remaining spaces are filled based on the following priorities: 1. siblings of current children (who are assigned the same days as their enrolled sibling if requested); 2. current children who are enrolled for some days but still on the waitlist for other days are assigned waitlist days; and 3. current children who request additional days. Any remaining spaces are allocated to children not currently enrolled in the program who are on the waitlist.  New applicants are assigned a slot on the waitlist by a lottery held by the BASP board. Once assigned a waitlist slot, applicants retain their slot as lot as they continue to register for the program each spring.  

The process varies slightly depending on whether you are registering a returning child, a sibling who is new to the program, or a new child.  Please refer to the appropriate section for details on your application process.  Children can register for between 1 and 5 days per week.

                1. To Re-Register a Current Child

In registering a current child for the following year, parents can request a continuation of the current schedule or changes.  It is important to understand that current families will not necessarily be able to increase their days for the following year even if requested.  A $20 registration fee is required with each application.

                1. To Register a New Sibling

New siblings can also request the same schedule as the current child or a different schedule.  Depending on the number of departing students, there is not always space for all new siblings to get all the days they request.  We first try to give new siblings the same days as the older child(ren) in the family, and then add days if requested. A $20 registration fee is required with each application.

                1. To Register if Currently on the Waitlist

Children who are on the waitlist and do not attend any days in the program will retain their current position on the waitlist.  Parents need to complete a new registration packet (due to licensing rules mandated by the state), but do not need to pay a $20 registration fee.  

                1. To Register if New to the Program

Parents of new children must complete the application packet in full and pay a $20 registration fee.  The fee is non-refundable.  All new applicants will be randomly assigned a lottery number that will determine the order in which slots are filled.  It is important to note that there is currently a long wait list for new children who have requested slots in BASP.


Families will be notified by email of the enrollment/wait list status of their children within a few weeks after the registration deadline.  Children who do not initially receive the days they request will remain on the wait list until all the requested days are available, or, if a subset of requested days becomes available, children may enter the program for one or more days per week.  Please note that it is not uncommon for additional slots to become open through the school year, as current children’s schedules change.  If a wait-listed child is offered days and cannot take them, the days will be offered to the next person on the list and so on. The Enrollment Officer will present all the options as days become available.  

Please note that families are strongly encouraged to drop all days they do not need as quickly as possible (during the summer for the start of the school year, or during the year if their child’s schedule changes).  There are many families on the wait list who are eagerly awaiting slots in BASP.  


Families are billed monthly in equal installments, with payments due by the 10th of each month (September through June).  If families are altering their schedule during the summer for the coming fall, they must drop days by July 31st for this change to be reflected in the September bill.  


In a situation when a currently enrolled family would like to request a one-day, one-time addition, they should call the Site Director, Bridget O’Connor, to find out if there is space on that day.  Once Bridget confirms that there is space, your child will be able to attend that extra day on a drop-in basis. You will be billed an additional $20 for that day. You may not request more than one day at a time.

Requests may not be made more than a week in advance (since people on the waiting list may fill a space at any point).  For instance, if you need an extra day on Friday, you may not request it until Monday of the same week.


The tuition for the 2017-2018 school year is below. We calculate tuition based on a 20-day month.  We use the monthly charge amount less any discounts you are eligible to receive to calculate your bill.

Days/Week Daily charge =    Monthly Charge

1 $ $90

2 $ $180

3 $ $270

4 $ $360

5 $ $450

The school year is divided into ten monthly tuition periods, September – June, using a level billing system (e.g., the bill is the same each month regardless of the number of school days). Tuition is averaged for the year based on the number of schools days and paid holidays (see below) and then split into 10 equal payments.  There are no refunds for vacation weeks, conference days, snow days, or absences.  We also do not charge extra for early release or additional days in added to the school calendar in June.

Our contract with the Arlington Children's Center includes holiday pay for the teachers.  Tuition will be charged for any school holiday that does not fall within a full vacation week.  These holidays include Rosh Hashanah, Columbus Day, Veteran's Day, Thanksgiving (early release at 3 pm on Wednesday, then all of Thursday and Friday), Martin Luther King Day, Good Friday, and Memorial Day.  Tuition for the full-week vacations in December, February, and April is not included in our calculations.   

For families with more than one child in the program, a discount of 10% is deducted from the tuition bill for the child who attends the most days. Active BASP officers receive discounts on their tuition ranging from 25% to 100%, depending upon their responsibilities


Billing Officer: Ryan Scharer

The bills are generated each month directly from the enrollment data, and sent via email.  

Note: Your child's name is used as the account number for billing purposes.  Families that are late with payments will be billed $20 as a late fee, families late more than twice will be reminded to make prompt payment and risk having their child removed from the program if on-time payments are not made.    

Pay online from the link in your bill or make tuition checks payable to the Brackett After School Program (BASP) and send to the Billing Officer, Ryan Scharer, 114 Eastern Ave, Arlington MA 02476.  Payment is due on the 1st of each month, with a late fee assessed if not paid by the 1st.

We bill in whole months only.  If your child attends part of a month, you are responsible for the full month.  Changes are effective on the 1st of a month and we do not refund for changes made mid-month.  

A receipt can be provided for dependent care reimbursement.  If the tuition bill is not acceptable to your DCR provider and you are in need of a different receipt, please contact the billing officer at

If you have questions when you get a bill, email the Billing Officer at

Penalty for late payments.  Payments are due on the 1st of each month, and there will be a $20 late fee if payment is not received by the 1st. A family's failure to abide by the policies set forth in the BASP Tuition Policy subjects them to dismissal from our program.  We are happy to work with any family that is having financial difficulty to apply for financial aid or set up a payment plan, but a pattern of missed payments and/or a refusal to comply with a payment plan is grounds for dismissal.  Families that are late with their payments more than twice will be reminded to make prompt payment and risk having their child removed from the program if on time payments are not made for a third time.    

Financial aid.  Interested families can apply by emailing when they register. The BASP board reviews standard financial aid forms and tax returns to verify income. Financial aid is awarded based on need, and admission to BASP is need blind. While we encourage families to apply at registration for budgeting purposes, BASP may review financial applications throughout the year in extenuating circumstances.



Our discipline is based on respect for the child.  Affection and positive reinforcement when setting limits is our practice.  Control of our children does not mean punishment; it means realistic expectations and attention to individual problems based on individual needs by adults who share a common approach that is consistent, good-humored, and reasonable.  All children want and need firm, reliable, and clear limits set for them.  Children and adults are free to grow when they feel safe and comfortable.  


We avoid negative situations by getting children off to a good start.  Each child is welcomed with warmth and interest when he/she arrives.  We help the children to know what is expected of them and provide a cooperative and peaceful setting by establishing order and offering appropriate activities each day so that the environment will be conducive to a child's self-realization (happy, motivated, comfortable, stimulated).

The following are guidelines we follow when setting limits or redirecting behavior:

  • Children are always made aware of limits and are included in the development of classroom policies and rules.  

  • A time period for calming down before implementing any conflict resolution is always considered.  

  • Choices are given to children to help them become self-regulating:  "You may do this or that."  

  • POSITIVE communication of limits and redirection is stressed and children's efforts and successes are recognized and praised.

  • Limits are established that reflect individual personalities and capabilities.

  • Lectures are avoided and children are encouraged to problem-solve.

  • Judgmental words such as "good" and "bad" are avoided; instead we use supportive words such as "helpful, cooperative," etc.  

  • Children are addressed individually by name, in close proximity, and at their eye level.  A soft but firm voice is used when disciplining a child.  A child is never laughed at or ridiculed.

  • A child is allowed to attempt to solve a problem, as long as it doesn't endanger him/her or anyone else.

  • When two or more children are involved in a conflict everyone is included in its resolution.  Children are never made victims or scapegoats and a teacher never takes sides.

  • "Time Away" is occasionally used as a method to calm children and help them to regain self-control.  

  • When a discipline problem occurs, the following are taken into account:

The child's developmental stage

The child's personality

The child's mood and the teacher's mood

The environment

The appropriate level of the curriculum for that child

The child's individual stress level (personal or family problems)

The following methods are NEVER used in our program:

  • A child shall not be punished by spanking or other physical abuse, or be subjected to cruel or severe punishment, humiliation, verbal abuse, or neglect.

  • A child shall not be deprived of food or forced to eat food as a form of punishment, nor shall a child be punished for behaviors related to eating or not eating food.

  • A child shall not be deprived of outdoor time.

  • A child shall not be punished for soiling, wetting or not using the toilet, nor shall a child be denied bathroom facilities as a form of punishment.

  • A child shall not be denied rest as a form of punishment.

  • A child shall never be confined to a swing, high chair, or any piece of equipment for an extended period of time in lieu of supervision.

  • A child shall not be placed in a time out or time away to calm down, in excess of one minute for each year of the child’s age.

Behavior management is a cooperative endeavor for the staff.  Teachers are always able to call on the assistance of others in a difficult discipline situation.


The following procedure is followed when a staff member believes that a child and/or family may require additional support:

1.  Staff report problem or concern to Site Coordinator or Program Administrator.  The Coordinator and/or the Administrator will observe the child in the classroom to make an initial evaluation.  If the Administrator or Coordinator concurs with the staff, parents are invited to a meeting to discuss the situation.

2.  The parent will be provided with a written statement including the reason for recommending a referral, a brief summary of BASP’s observations related to the referral and any efforts made by BASP to accommodate the child's needs.

3. With written parental consent, BASP will assist the parent in obtaining a referral.

4.  The school suggests at least two options available to families.  The parent may either go through a private agency (see list below for examples) or choose to enlist the aid of the Arlington Public School’s Special Education Department.  Please contact the Brackett principal for information about referring your child for a public school evaluation.

5.  The parents, upon agreeing to seek professional assistance, must sign a consent form that permits outside individuals to observe the child and receive any personal information about the child or family from BASP.

6.  The school remains in contact with all individuals responsible for the welfare of the child, including Arlington Public School Staff, as long as required and always responds to and implements all helpful suggestions.

7.  A written record of any referrals, including parent conferences and results, will be maintained in the child's file.  All correspondence between BASP, parents, and outside agencies is also placed in the child's file, dated, and signed.


A parent may request a human services referral from a staff member.  When this occurs the staff member should discuss the issue raised by the parent with the Site Coordinator or Program Administrator as well as with her team members before providing the parent with the referral(s).  When appropriate, the above procedures will be followed.

If a child is at least 2 years, 9 months old parents have certain special educational services available to them under Massachusetts state law.  In addition, the law affords parents certain rights, including the right to appeal determinations they do not agree with.

With parental permission ACC will follow up the referral and contact the agency or service provider who evaluated the child for consultation and assistance in meeting the child's needs at the program.  If it has been determined that the child is not in need of (or is ineligible to receive) services, ACC will review the child's progress every three months to determine if another referral is necessary.

Below is a list of resources available to children and families in this area:


Counseling, Consulting, and Evaluation Services

Arlington Family Associates                 Common Health Inc.

22 Mill St., Suite 405                             42 Pleasant St.

Arlington                                                 Arlington

781-646-9739                                        781-646-3535

Jill Crozier, M.F.C.C.                             Lou Eckhart. Ph. D, LCP

Marriage, Child, Family Therapy         22 Mill Street, Suite 305   

Arlington                                                 Arlington

781-648-8955                                        781 646 6306

                                                               Stanley Berman, Ph.D.

Supervisor of Counseling Services          Licensed Clinical Psychologist

Arlington Public Schools                      1266 Main St.

781-862-8309                                        Concord


Arlington Youth Counseling Center

670R Massachusetts Ave.

(behind Robbins Library)




Janet Antonioni, M.D.                           Rob Meyer, M.D.

Beaver Brook Pediatrics                       Windsor Street Health Center

411 Waverly Oaks Road, BLD. 3        119 Windsor Street

Waltham, MA 02452                             Cambridge

781-891-3706                                        617-665-3600

Samuel Andonian. M.D.   

16 Clark St.




Michael Coppe, DMD & Carolyn Coppe, DMD

19 Muzzey Street, Suite 6







The teachers make every effort to help each child acclimate emotionally and behaviorally to our program.  Policies are developed cooperatively with the children.  These policies are subject to revision when there is a shared need for change.  At BASP we believe it is important to include the child in the resolution of any conflict or behavioral issue to an extent that is within the child's level of understanding.

When the staff is no longer able to resolve an ongoing behavior problem, the following procedures are implemented:

1. A joint meeting is held with the parent(s) and at least one staff person in order to seek an alternative method to alleviate the conflict.  Before this meeting the teachers will compile a list of concrete examples of behavior (anecdotal records, incident reports) that will clarify the issues for the family.  The situation is explained to the parent(s) and we ask for a commitment from them to assist us in resolving the issue by providing any information and techniques that we can jointly employ.  Following the parent meeting, the child, consistent with his or her ability to understand the issue, may be informed of the results of the discussion.

2. A professional referral may be made at this time and the availability of outside professional resources will be made known to the parents (please see Referral Procedure above).

3. The teachers and parents should now share a common understanding of the specific consequences for the child's behavior.  If the behavior problem persists beyond a reasonable amount of time and is detrimental to the safety and/or well-being of the child or the group, a suspension warning is given to the parents.

4. If there is still no improvement in the child's behavior, the situation is discussed with the parent board of directors and, pending approval of the Board; a written notice of suspension is given to the family.  This initial suspension will last from one to three scheduled days after which a child may return to the program with the hopes that s/he will respond to the policies previously set forth.  The child may have three suspensions, after which, if there is no resolution to the situation, the parent must withdraw the child from the program.


At any time, when the Program Administrator and/or staff feel the presence of a child creates an immediate and serious risk to the safety of any person in the program the parents will be informed and required to remove their child immediately from the program.


Please be aware that a family's failure to abide by the policies set forth in the BASP Tuition Policy subjects them to dismissal from our program.  Any family that encounters unforeseen financial difficulty in meeting their childcare expenses should contact Melanie MacFarlane at regarding applying for financial aid.  There are a limited number of scholarships available, and financial disclosure is required.


In the event of termination of a child from our program we will provide written documentation to the parents with the reasons for the termination.

When a child is terminated from BASP, whether through the actions of the program or the parents, BASP will prepare the child for his or her departure in a manner consistent with the child's ability to understand the process.


BASP has an open-door policy and we encourage parent involvement.  Parents are welcome to visit our programs at any time their child is present.  If a parent would like to organize a special project or an activity with the children s/he should speak with one of the teachers to arrange a mutually convenient time.

When visiting we ask that parents please keep in mind that the staff have planned the day's activities ahead of time and that we strive to keep the environment of our classrooms predictable, calm, and comfortable for the children.  At the time of your visit you may decide to observe/engage the children in a project, join your child for snack, read a story, etc.

Parents are kept informed and up-to-date through program emails and a fall and spring parent meeting and pizza party.  As required by state regulation, progress reports are written by the BASP staff and sent home to parents mid-way through the year.

We encourage day-to-day communication with our families.  We assure all parents that we will speak with them if we feel that an issue with a child needs their attention.   We also invite parents to share with us any concerns or thoughts about their child or the program at any time.  We are always able to arrange a convenient time for parents to meet with staff, the Site Coordinator and/or the Program Administrator.

We feel that open communication between the program and our families will help to provide a positive experience for everyone involved.

Any and all information contained in a child's record is confidential.  Only those individuals directly related to the implementation of the program for the care of the child at BASP will have access to the child's file.  Parents have the right to request access to or copies from their child's file and we will provide such access or copies within a reasonable amount of time (but always within two business days).  We require written parental consent to release any information from a child's file.  In addition written parental permission is required to allow our staff to discuss matters pertaining to a child.

A first copy of the child's records will be made available to parents free of charge.  We reserve the right to assess a reasonable charge for additional copies.

BASP will keep a written record of any person or organization that has received information from a child's file.  This record will only be available to the child's parents and BASP personnel responsible for record keeping.  After the child is no longer in care at BASP parents may request, in writing, that the child's record be transferred to them or to another person designated by the parents.

Parents always have the right to add information, comments, or other relevant information to a child's record.  If a parent feels that certain information contained in a child's record should be eliminated s/he must inform the Site Coordinator or Program Administrator.  A conference will be held with the parent so that any parental objections can be made known.  Within one week BASP will inform the parent of our decision regarding the information in question.  If the decision is in favor of the parent the information will be removed from the file immediately.

Please note that state law requires us to make all children's records available to DEEC employees.  They, in turn, are required to maintain the confidentiality of all records.

State regulations require children’s records be reviewed and updated at least once each year.  Any written parental consent is valid for one year from the date signed unless a parent withdraws this consent in writing.

If a child's record is subpoenaed by a Court of Law, ACC will notify the parents immediately.


No research or experimentation involving children will occur without the written, informed, consent of the affected child's parents or guardian, for each specific occurrence.  In instances where observations of children are made (other than by parents of children in the center) a general parental consent may be obtained in writing.  Observation shall mean no interaction between the child and the observers and no identification of the individual child.  In no case shall the licensee allow a child to be harmed during research, experimentation or unusual treatment. Research and experimentation shall not mean program evaluation or data collection for purposes of documenting program services that do not identify individual children.


The children do not participate in any activities unrelated to the direct care of children without the written, informed consent of the parent(s) or guardian.  "Activities" shall mean, but not be limited to: fundraising and publicity (including photographs and participation in the mass media).

Parents may contact DEEC for information regarding our program’s regulatory compliance history at:

The Department of Early Education and Care (Main Office)

51 Sleeper Street, 4th Floor

Boston, MA 02210

Phone: (617) 988-6600

Fax: (617) 988-2451

BASP is licensed through the DEEC Northeast office, located at:

360 Merrimack Street, Building 9, Third Floor

Lawrence, MA 01843

Phone: 978-681-9684 Fax: 978-689-7618

Complete copies of DEEC regulations are available upon request.


The Department of Early Education and Care’s regulation for identifying and reporting child abuse and neglect is as follows:

(BASP) shall cooperate in all investigations of abuse and neglect, including identifying parents of children currently or previously enrolled in the center; providing consent for disclosure to EEC of information from, and allowing EEC to disclose information to any person and/or agency EEC may specify as necessary to the prompt investigation of allegations and the protection of children.  Failure to cooperate may be grounds for suspension, revocation, or refusal to issue or renew a license.  

(BASP) shall develop and maintain written procedures for handling any suspected incident of child abuse or neglect, which includes but is not limited to ensuring that an allegedly abusive or neglectful staff member does not work directly with children until the Department of Children and Families investigation is completed and for such further time as EEC requires."

The following is the Brackett After-School Program's procedure for reporting suspected child abuse or neglect:

The Program maintains a file labeled "Child Abuse" containing, among other things, the signs of abuse/neglect and the forms necessary for reporting cases of abuse.  The staff is familiar with the physical and behavioral indications of child abuse.  Physical signs of suspected child abuse can include unusual/multiple bruising, burns, or trauma to skin, bones and skull that cannot be easily explained.  Warning signs of emotional abuse may present as exaggerated excitability, fear, withdrawal, apprehension, passiveness, resistance to separate from person, place or thing, tendency to protect parent, or any other obvious alteration in typical behavior patterns.  A case of neglect is possible when routine needs are ignored or prevented by parent or guardian.  Such deprivation could include food (excess of non-nutritional diet), clothing (improper seasonal attire), hygiene (infrequent bathing, shampooing, and change of clothes) or rest (frequent display of fatigue interfering with participation in class activities).  The staff maintains communication and support to parents both informally and through conferences initiated by either parent or staff.  A comfortable and safe environment will be established so that children will be able to speak about their concerns.

If a staff member does not see an appropriate action taken within a reasonable time frame, he/she, as a "mandated reporter" must follow through on his/her own initiative and file a formal complaint to the local DCF office in Arlington:   Department of Children and Families, 30 Mystic St., Arlington, MA 02174, 781-643-6205.

When a staff member suspects child abuse/neglect, it will be addressed immediately.  The staff will speak to the Program Administrator or designee who will initiate the paperwork, notify the family and call DCF (781-643-6205).  In filing a 51A (within 24 hours of suspected abuse), the Program Administrator or Director will contact the Department of Early Education and Care.  If the child appears to be in immediate danger the Center will contact DCF to insure immediate action to protect the child. Further support and referrals will be available to the family.

If an accusation of abuse or neglect is filed against a staff member or the program, a 51A will be filed and the Department of Early Education and Care (Karen Gale, 978-681-9684 x 307) and the DCF will be informed immediately.  That staff member cannot work with children until the investigation is completed and for such further time, as EEC requires.


BASP’s transportation coordinator is Site Coordinator Bridget O’Connor Daly.  In Bridget’s absence Program Administrator Mat Dolan coordinates transportation.  Bridget can be reached at BASP's phone number 781-648-7439 or on her cell phone 857-373-9732. Mat can be reached at ACC’s phone number, 781-646-9307, or on his cell phone, 781-640-2145.  During the transport of children both Bridget and Mat may be reached at the above phone numbers.  In addition a list of all staff cell phone numbers is posted at phones at both BASP and ACC so that other staff, if necessary, may be contacted during an off-site trip.

When children leave BASP for an off-site field trip beyond walking distance we may subcontract a school bus through Doherty Garage, Inc. (161 Lincoln St, Lincoln, MA, 781-259-8484).  All Doherty buses are equipped with seat belts.  All Doherty buses are driven by an appropriately licensed and insured employee of the bus company.  The Doherty driver and BASP staff carry cell phones at all times and exchange phone numbers at the beginning of each trip.  BASP staff are responsible for monitoring children during transport and a staff member is always the last to disembark the bus after ensuring no children have been left on the bus by checking all seats and under all seats.  In the event that the behavior of a child is unsafe during transport, staff will ask the bus driver to pull over/park as soon as it is safe and legal to do so and until the behavior of the child is safe and appropriate for travel.  If, during the course of a field trip, the bus becomes disabled, Doherty’s Garage will dispatch another school bus to the site in order to complete the trip. Police will be notified by cell phone and staff will supervise children until the replacement Doherty’s school bus arrives.  If, during transport of children, a moving violation or accident occurs, the driver is required to report the incident to his employer and BASP staff will report the incident to BASP Board and ACC Administration who will then report the incident to all parents and will notify the Department of Early Childhood Education and Care.

For some field trips we may utilize MBTA buses and subways. During any transport of children BASP always maintains or exceeds the staff to child rations set by the Department of Early Education and Care (EEC).  For all travel, children are divided into small groups and each group is assigned to a particular staff member for the duration of the trip.  A first aid kit is always brought on trips and the staff are trained in emergency first aid.  We also bring along parental Authorization and Consents and cell phones in the event of a medical emergency requiring transport to or admittance to a medical facility.

In the event of a serious illness or injury requiring immediate medical attention an ambulance will be called to transport the child to the nearest medical facility.


There is an authorization in your annual forms packet that allows staff to take photographs and/or videotapes of the children. If you do not sign this authorization we will not include your child/children in photographs or videotapes.  Any photographs or videotapes taken by program staff are for program use only and will not be used in any way for promotional, marketing or commercial purposes nor for distribution to any form of media unless specific written permission is given by a parent.

Parents are permitted to take photographs and/or videotapes at special events sponsored or held by the program (pizza parties, birthday parties, performances, etc.).  If you have any questions or concerns, please speak to Bridget O’Connor or Mat Dolan.


BASP accepts applications for any child with a disability.  In determining whether to accept or serve a child with a disability we will, with parental consent and as appropriate, request information related to the child's participation in the program from the local education agency, early intervention program or other health or service providers.

Based upon available information, BASP shall, with the parent's input, identify in writing the specific accommodations, if any, required to meet the needs of the child at the program, including, but not limited to: any change or modifications in the child's participation in regular center activities; the size of the group to which the child may be assigned and the appropriate staff/child ratio; and any special equipment, materials, ramps, or aids.  

We will provide written notification to the parent within thirty days of the receipt of the authorized and requested information, if, in our judgment, the accommodations required to serve the child would cause an undue burden to the program.  We shall state the reasons for the decision.  In addition, the notification shall inform the parent(s) that they may contact the Department of Early Education and Care and request that EEC determine if BASP is in compliance with EEC regulations.  A copy of this notification will be kept on record.  The accommodations related to the toileting needs of a child with a disability who is not toilet trained shall not be considered an undue burden.

In determining whether the accommodations required are reasonable or would cause an undue burden to the program, BASP shall consider the following factors which include but are not limited to: the nature and cost of the accommodations needed to provide care for the child at the program; the ability to secure funding or services from other sources; the overall financial resources of the center; the number of persons employed by the center; the effect of expenses and resources or the impact otherwise of such action upon our center.

BASP, with parental permission, shall participate in the development and review of the child's program in cooperation with the local education agency, early intervention program, and/or other health and service providers.

BASP shall, with parental permission, inform the appropriate administrator of special education, in writing, that we are serving a child with a disability.


The staff of the Brackett After-School Program strives to ensure the health and safety of our children. It is important to understand that if a "sick" child is kept at home, there will be fewer infections spread and therefore a generally healthier environment.  

There are many contagious diseases and conditions to which your child may be continually exposed.  Below you will find a list of the most common conditions and BASP policy regarding each.  Please use these guidelines to determine your child's well being in the school setting. For questions or concerns please feel free to contact the ACC Health Consultant, Jan Haroutunian (781-646-9307 or 781-646-3817).


Children with a temperature of 100 degrees or higher must be excluded from the program.  A child must be fever-free for a period of 24 hours before returning to the program.  From previous experiences, we feel that this policy alone can reduce the illnesses among children.  

Upper Respiratory Illness/Colds/Coughs

Children with mild head colds can remain in the program but the presence of other significant symptoms is reason for exclusion.  Such symptoms include: heavy, greenish, continuous nasal discharge, significant cough (harsh or croupy, hacking, productive), sore throat, flu-like symptoms, muscle aches, fatigue, and irritability.  In general, any child not feeling well enough to engage in regular school activities should not attend the program.  

Ear Infections

An ear infection in itself is not considered contagious, but the cold that is often associated with it can be.  However, a child must be excluded if any drainage is noted, as this fluid can be a source of infection.  A child can return to school after starting an antibiotic treatment as long as he/she is feeling well.  Children who seem uncomfortable with symptoms of an earache (sometimes fever, pain, tugging, or pulling at ear) should be excluded from school and medical attention sought.  Also, middle and inner ear infections can cause dizziness, disorientation, inconsistent response to sound, and possible behavioral changes which would require medical intervention.

Conjunctivitis - "Pink Eye"

Children must be excluded from school when this condition is present as conjunctivitis is highly contagious.  Our policy states that a child must receive a full 24-hour administration of the prescribed medication (ointment or drops) before returning to school unless otherwise noted by a doctor.


This condition, caused by either staph or strep, is highly contagious.  It may begin with nothing more than a surface blemish on the skin, followed by an eruption of irregularly shaped lesions.  Impetigo is easily spread to adjacent areas.  Lesions are filled with honey-colored fluid crusting over.  A child must be excluded from school until all affected areas are dried up.  Warm, soapy compresses may be beneficial to remove adherent crusting and discharge so that appropriate topical antibiotic medication can reach the bacteria and clear up the infection.  Careful hand washing is also important as this reduces the chances of further contamination.  Please encourage your child not to touch the affected areas because this also spreads the infection.

Pediculosis - Head Lice

This is a parasitic condition that is highly communicable and common in children in the school setting, particularly in the spring and fall.  Children observed to have any degree of head lice infestation (live lice and/or lice eggs [nits]) must be excluded from school until the condition is visibly cleared.  BASP, as well as the Town of Arlington, adheres strictly to a NO-NIT POLICY.  Please let us know as soon as possible if you suspect a case of head lice. It is essential that parents take an active role in controlling outbreaks.  Careful and frequent head checks (twice a week under bright light) can detect a developing case and thereby prevent needless others.  By parting the hair into sections and scanning the scalp and hair, a thorough check can be accomplished in just a few minutes.  Ideally, this should become a part of routine hygiene.  


Rashes of unidentified origin have the potential to be contagious in young children.  Children must therefore be excluded until the cause of the rash is discovered and treated or unless a physician's note states otherwise.  


Pinworm is very contagious and is transmitted by various routes.  Symptoms include intense itching in the perineal/perianal region.  Tiny, whitish worms (as thick as sewing thread) can be seen at night around the rectal area, using a flashlight.  Prescription treatment and strict family hygiene usually will eliminate the problem, particularly thorough hand washing.  BASP's policy allows return of the child after receiving the prescribed medication for a full 24 hours.

Coxsackie virus (Hand, Foot and Mouth Syndrome)

This mild disease is characterized by fever, sore throat, stomach pain and diarrhea.  Identifying symptoms include tiny blisters on palms of hands, soles of feet and in the mouth.  The incubation period is 3 to 6 days after exposure.  More common during summer and fall, it is spread by stool to mouth and/or nasal secretions.  Exclusion policy:  A child can attend with blisters if otherwise symptom-free and feeling well enough to participate in classroom activities.  Treatment:  strict hand washing and personal hygiene procedures.

Gastro-intestinal Illness – Diarrhea – Vomiting

Diarrhea can quickly affect an entire school population if not monitored, so we ask for your cooperation in dealing with this issue.  A parent knows his/her child's normal bowel pattern and can therefore ascertain if the child is experiencing any change in frequency, color, odor and consistency.  Diarrhea, nausea and vomiting are actually symptoms of underlying conditions caused by any number of germs.  If your child experiences a bout with diarrhea (more than one abnormally loose stool) or vomiting, we advise that your child be kept at home until there are no episodes for 24 hours.  Within the classroom setting, the staff can use their judgment to determine if a child is experiencing significant stool changes that would require dismissal from school.  

Strep Infections

Strep infections are transmitted by direct/indirect contact and are quite common in the winter and spring months.  Infections caused by strep require antibiotic therapy to prevent further complications.  An untreated strep infection can lead to more serious conditions such as rheumatic fever, otitis, septicemia, and kidney involvement.  

Strep Throat

Symptoms include fever, chills, malaise, inflamed throat, pain on swallowing and spots of white exudates sometimes noted on back or sides of throat.  A child diagnosed with strep throat can return to school if he/she has received a full 24 hours of the prescribed medication and this therapy is continued for the entire course prescribed.

Scarlet Fever (also caused by streptococcus bacteria)

Symptoms: sore throat, headache, chills, malaise, abdominal pain, vomiting and abrupt onset of fever.  Tongue may be "strawberry" red and furred with white coat.  Rash is rapidly generalized — rash on face involves the cheeks and lower forehead.  Rash is more intense in skin folds (neck, axilla, groin).  Skin folds have transverse lines with tiny broken blood vessels noted.  Child may return to school after having received a full 24 hours of prescription medication provided this therapy be continued until medication is finished.  


The Department of Early Education and Care (EEC) requires that any child with a chronic health condition have an Individual Health Care Plan (IHCP) on file in order to attend a licensed childcare program.  Such conditions include asthma, diabetes, allergies that require an EPI-Pen prescription and/or any chronic illness that has been diagnosed by a licensed health care practitioner.  

EEC utilizes a specific IHCP form that may differ from the form used by the public school system.  Regulations require the form to be updated annually and/or whenever a child’s condition or the terms of the IHCP change.  We will provide you with the required IHCP form.

If your child is required to have an IHCP on file with the program it must be completed in its entirety and must address the following:

A description of the chronic condition, which has been diagnosed by a licensed health care practitioner

A description of the symptoms of the condition

An outline of any medical treatment that may be necessary while the child is in care

A description of the potential side effects of treatment

An outline of the potential consequences to the child’s health if the treatment is not administered.

Further, regulations require at least one staff member be “trained” in the child’s IHCP.  The training may be conducted by the child’s health care practitioner or, with the health care practitioner’s consent, the child’s parent or guardian or the BASP Health Care Consultant.  If you have any questions, please contact the BASP Health Care Consultant a 781-646-9307.


The Department of Early Education and Care mandates that strict policies be followed regarding medication administration.  All medication must be handed to the classroom teacher.  When handing any medication to a teacher, parents must then be sure to completely fill out the "Authorization for Medication Parental Permission" form with the child's name, desired medication, reason for medication, method of administration, dosage, days and time to be administered, side effects, storage directions, parent signature, and doctor's signature and phone number when required.  This slip becomes a legal record in the child's file when the medication course is completed.  Medicines should never be left in the child's lunch box or cubbie.  All medications are stored well out of children's reach or in the refrigerator, when necessary.  Any leftover medication is returned to the parent or discarded.  

Prescription Medication

A prescription drug does not need a doctor's signature on the authorization form, as the doctor's name will be well documented on the prescription label.  The Department of Early Education and Care's regulations emphatically state that the staff cannot administer any prescription medication to a child unless it is clearly and properly labeled and in an appropriate container.  Many pharmacies are willing to give 2 labeled containers for the prescribed medicine.  Parents can then bring half of the medicine to school and retain the remaining supply at home.  This method will help to avoid "forgetting" the medicine at either location.  If 2 containers cannot be obtained, we advise parents to send the original prescription container to school and keep the other half supply at home in a self-labeled container.

School-age children can self-administer prescribed asthma medication via an inhaler without direct supervision of the staff, with parental permission and authorization of physician (on prescription label).  A doctor must specify self-administration of a particular medication on the actual prescription label for use during school as needed.

Non-Prescription Medication

Our staff cannot administer non-prescription medication without written authorization by both parent and physician.  This policy protects the children and staff from possible adverse reactions to any over-the-counter preparations.  We encourage parents to obtain a "blanket" permission for each non-prescription medicine that their child might receive during an illness (i.e. Tylenol, Benadryl, aspirin, cold and cough preparations, and over-the-counter products such as Kaopectate, Parapectolin, etc.).  An "Authorization for Medication Parental Permission" form, completed and signed by parent and physician is required for each non- prescription medication.  Parents are then encouraged to bring those specified blanket authorized medications (in their original container, labeled with child's name) into school.  In this way, our staff can safely administer such items should the need arise during school hours.   Each classroom maintains a master "blanket" form indicating any non-prescription medication blankets on file per child.  The Authorization for Medication forms is updated at the time of the child's physical exam to ensure age-appropriate dosages of each medication.  All Authorization for Medication forms expires after one year.  

Topical Medication (Non-Prescription)

Non-prescription topical ointments and creams such as Desitin, sunscreen and insect repellent need only a parent's signature (doctor's signature not required).  Permission to apply these topical preparations is given by parents on the Authorization and Consent form (different from Authorization for Medication Parental Permission form).  All items (tubes, bottles, containers) must be well labeled with child's name.

During the summer months, parents must sign a specific consent form for sunscreen use.  Our sunscreen meets the following criteria: broad spectrum, UVA and UVB protection, PABA-free, hypo-allergenic, SPF-15.  

Long-Term Medication

If your child requires medication for a prolonged period, speak to the Health Consultant about our special long-term medication policy.  

Other Health Care Information

A complete Health Care Policy is available for your review.  If you would like a copy of the policy or would care to borrow one please speak with the Site Director.


Snack is served daily at BASP (2:30 pm -- 4:30 pm). BASP strives to provide healthy snacks including whole grains, fruits, vegetables, and low-fat dairy and protein products.  Sweets (e.g., brownies) are served only rarely for special occasions or projects.   

BASP is a peanut- and tree-nut-safe program.  Products that contain or are processed on machinery that processes peanuts or tree nuts are not permitted.


From time to time parents have asked for nutritious lunch menu ideas.  We offer the following suggestions:

1. Unprocessed meat or cheese or fish cut into bite-size pieces with whole grain bread or crackers on the side -- sandwiches using above ingredients or sandwiches made from natural peanut butter and whole grain bread.

2. Cottage cheese, hard-boiled eggs, unsweetened cold cereal, unsweetened yogurt, and ricotta cheese.

3. Fresh vegetables (pre-cooked if necessary) or no salt, no-sugar canned vegetables.

4. Soup, rice, or pasta dish that can be served cold or kept warm in a small wide-mouth thermos.

5. Pre-cooked whole grain pancakes, French toast, or waffles that can be served at room temperature.

6. Unsweetened canned fruit, fresh fruit, dried fruit.

7. Milk, unsweetened juice.

Here are some sample menus:

half soy nut/sunflower butter sandwich slices of Muenster cheese

raisins crackers

small apple cooked carrots

milk unsweetened canned pears


bite-size chicken pieces half cup cottage or ricotta cheese

slice bread/butter slice French toast

cooked green beans mixed yogurt

fresh orange pieces small banana

with plain yogurt juice

half cup soup macaroni and cheese

half tuna sandwich sliced cucumber and tomato

applesauce small pear

milk milk

noodles with sauce or meatballs cold cereal with or without milk

unsweetened canned peaches strawberries, raisins or banana

milk hard-boiled egg/crackers

Please remember that children's tastes change with mood, season, age, and experience. When foods are rejected, remove them for a time and reintroduce later.  Continue to introduce new foods as well in this same manner.  It is always important to make mealtimes pleasant.

We would like to mention that recent research has shown that sugar, caffeine, chocolate, artificial sweeteners, colors, and preservatives might adversely affect the health of children. Therefore, we recommend that parents consider this information when providing their children with desserts and snacks.


State Licensing Authority: Department of Early Education and Care

BASP Parent Board: All administrative (registration, enrollment, schedule change, and billing) is handled and processed by BASP Board members. For all inquiries, requests, and questions, please contact the board members listed below.

President     Vice President

Michael Grossman Melanie MacFarlane

Treasurer     Secretary

Jude Chio     Anjali Sakaria

Enrollment Officer Billing Officer

Berengere Sauvagnat Ryan Scharer   

*NOTE: Please use for all enrollment and schedule change related requests.

Members at Large

Christine Thielman

Kate Stookey

ACC Director

Mathew Dolan

Site Coordinator

Bridget O’Connor